*Episode previously recorded and released as part of Kristina Stubblefield's Genius Marketing Solutions podcast.
In this episode, Kristina talks about her slow process to let go of all the paper to-do-lists and her transition to digital to-do tracking software... and gives suggestions on how you can do the same.
Listen up! Kristina is talking about the never ending to-do-lists that business owners face, how to organize your thoughts, create a plan of action, execute and move forward.
Tune in to this episode where Kristina talks about her painful journey of leaving the paper to-do-lists behind and how an online project management/CRM software has helped her and her team become more productive!
Paper and pen still fulfill an immediate need when it comes to taking down notes or creating a to-do-list. But how are you organizing all these paper lists? What is your highest priority? Are all these notes centralized in one place and easy to access? Kristina walks you through some FREE and some paid softwares available to help you streamline your to-do process.
BY THE TIME YOU FINISH LISTENING, YOU’LL LEARN that having a centralized, organized and prioritized to-do-list will help you to be more productive.
Visit our website to send us a message or record a voicemail theringtheblingandallthethings.com and share with us your marketing pain points or any topics you would like to be considered for an upcoming episode.
Connect with the host:
Kristina Stubblefield - www.kristinastubblefield.com
Kristina Stubblefield 0:00
Wedding professionals if you're ready to eliminate the overwhelm, or maybe you're ready to revive your wedding business, then pay close attention. I have an upcoming business booster bootcamp where we're going to refocus on your goals, realign your marketing plan, and reconnect with leads and potential clients. Get all the details on this upcoming boot camp at genius Marketing Solutions dot CEO, paper and pen still fulfill an immediate need when it comes to taking down notes or creating a to do list. But how are you organizing all these paper list? What is your highest priority? Are all these notes centralized in one place, and easy to access? Tune into this episode where I walk you through some free and some paid software's available to help you streamline your to do process and become more productive.
Welcome to genius Marketing Solutions podcast. Hi, my name is Kristina Stubblefield. For over 15 years I've served as a marketing strategist in coach. Also, I was once a wedding vendor. In my podcast episodes, I'm providing bite sized digestible marketing solutions and information that can be immediately implemented, and make an impact on your business. Now, let's dive in to this episode. Before I get started with this week's episode, I just want to take a minute to thank everyone who has reached out to me by sending a message or following me on social media, send me messages, subscribe to this podcast. And those that took time to write a review so far, thank you so much. That means a lot to me to see your all's feedback in just to hear that what I'm putting out there, you all are finding useful, and it's making a difference. And I want to take a moment and share this review that came in from sweet cheeks 208 I do not know who this person is. But they said you need this. Kristina has such passion for helping you improve your marketing. She has such a lovely way to guide you along your journey. Thank you for your great advice. You can't go wrong with this podcast. Hit subscribe, just do it. Thank you so much for those words. It really means a lot to hear that how you've said it because it really summarizes, I want to be that guide that helps you through the business journey. And marketing is part of that journey. And I love how you ended it. Just do it. So if you haven't hit subscribe, please do. So. Now let's just hop right into this week's episode.
Because it is about to do list. Oh goodness gracious, where should we start with this episode. If you know me, personally, I have been through many different to do lists software's apps on my phone over the last at least 1012 years, if not longer. And I find one that I'm pretty happy with. And I kind of use it. But I just do not want to let go of my notebook. And I want to give some advice. But also I want to share with you about some of the software's that are out there. Because my goal is to help you be more productive, you know, save time, less stress, you know, that's what this is all about. So to do lists are very important. And I want to start with some items that you might not necessarily think about when you think about a to do list. And that means number one, yes, it can help you with your productivity. But number two, it can also motivate you by having a list of items that you need to get done. As things are hectic, and getting busier and busier, especially for wedding professionals. You need something that helps aid with your memory. You know there's a lot of times where you might be oh I need to do this and you get a phone call
and And the next thing you know, it has escaped your mind. And that happens to everyone at some point in time. And if it hasn't happened to you, kudos, because it's happened to a lot of us. So to do lists are very important to do list can really help move the needle in your business, because of you can see in front of you, whether on a screen, a notebook, however it works best for you, you can check those items off, and move forward in your business. So let me first address the whole notebook situation. Number one, if you are a busy business owner, entrepreneur, it doesn't matter. I always encourage people to have some kind of notebook Now, if you're 110%, tech savvy, and you can put notes in your phone, your tablet, your laptop, your computer, whatever. And you can commit to that 110%. Great, do it. I'm here to tell you, even though I'm a tech person, I need to have a notebook readily available, whether it's in a meeting, whether it's in every day environment, that to me, is my sidekick, so to speak. And here's where I have come with being dependent upon multiple notebooks. Okay, I keep a small, probably eight and a half by five and a half notebook. That pretty much goes with me everywhere I go, in my bag in my purse, right here next to me while I'm recording this podcast, so I can jot down notes, something I think about, I take a phone call, whatever that may be, okay, and I jot down a note. Now, I used to just use that notebook. I'd rewrite my notes several times throughout the day. But now, at the end of the day, before I stop for the day, I take my notes in my note book, which I hope is only one page. Now there are days where there's two or three because there's a lot that's going on. But I put those notes where they need to go. And here's what I mean by that. We use a system internally called monday.com. And that is a CRM a to do list project management. That's how we use it. Now some people out there just use it as a to do list. But we have found that that is a great software. For us as a team. I enter those notes. If it's a note regarding a customer, then it goes into their customer. If it is a to do item that needs to be done, then it goes into the section that we use for to do's my point isn't saying this is yes, I still use a notebook. It's there's 100% transparency here, when I share with you what we do, I'm going to give it to you honestly, I'm not just going to preach it and tell you that I don't use a notebook when I do. But I've committed to not rolling those notes in that notebook over to the following day. I put them where they need to go because sometimes I cannot do that during the day. And maybe I shouldn't say I can't do it. I'm still working on myself to get from the paper onto 100% Digital 100% Digital. And I'm going to tell you, that's a big difference from where I was I would work off 1012 pages in one notebook have two other notebooks for different things. And it was it got very hectic for me and why would I make things more difficult on myself. At the end of the day you have items that need to be accomplished, the quicker you can get to that list of items, the quicker you can work on it and check them off. And that's what a to do list is there to do. Here's what I need to do check it off as you go and move on. Now I know that there's a lot of topics people will debate it out about the process of to do list and I'm not gonna say anything about any of them because whatever works for a person that's what you should go with. No two people work alike.
You pushing someone in To a mold, that does not necessarily mean they're going to be as productive as the next person, you push into that mold, because not everyone works the same. So here's what I'm going to say. There's different systems and processes around to do list. Okay? There's the methods. And I'm not going to mention necessarily by names because I don't know all of them off the top of my head. But there's people that feel like you should do your to do list a certain way. And they should be broke down a certain way. And this, that, and the other. Here's my feedback. And here, here's what's worked for me. And some of my clients, whatever To Do List program you utilize, I suggest you categorizing your to do items. And by categorizing, I'm not saying Oh, we'll take 10 steps about one to do No. Is it urgent or highly important? Is it just normal importance? Or is it low priority. If you lay out your to do list in that fashion, then whatever is highest priority should be worked on first, then whatever's normal priority, and then whatever's lowest priority. This is just a suggestion, if you can make a list of items every day that you need to work on, and you just work through that list, great. But most people out there are going to need to segment their to do items, because maybe you have too many on the to do items to get through in one day or something comes up that you thought you were going to be able to work eight hours that day on that to do list. And some things come up and you can only work for so now you're rolling those items over. That's where it becomes important to know the level of priority for your to do list. And now you're maybe thinking goodness, gracious, I didn't know there was so much involved with the to do list. And this is what I want to tell you don't overcomplicate it, don't overthink it, because if you do, you won't utilize anything. And if you're like most people that I help, they've got scratched pieces of paper, here they are, they got a text message, they got an email here, they've got a notebook, they've got a postcard, maybe a business card from somebody. If you keep a list, all in one place, I will promise you that it will help with your productivity. Now you have to do the work to complete the to do items. Okay, for it to work. I wish I had that magic wand. I talked about that magic wand all the time. But you have to do the work well like anything else. But by having that list in front of you, with you on the computer, on your laptop, tablet or mobile device. It will motivate you to get those done. I mean, those are really like small goals. You have a list of 10 items, that's 10 goals I need to accomplish in whatever time frame a day a week, whatever that is, if you're like me, and my to do list is quite lengthy throughout the day. And I can't imagine ever going back to where I was. Because I have saved myself so much time. And my team. If you work with other vendors, or if you have members on a team, I am here to tell you, you are going to cut out time and stress. And everybody is going to be more productive if you keep a list of to do items in a central location. Now with that being said, I do encourage you to use some kind of software or app. There are free ones out there. Some clients that have never utilized something like this that come to me. We even maybe start with Google, there is a app within Google. That's called task. And actually, if you've heard my previous episode or so on Google tools, you know, Google has a lot available for free for business owners entrepreneurs. And one of the things that's built into the Google program is Google task. And it at least provide you a list format of task
that you can have The same place as you log into your Google account your Gmail account. So I'm not saying you got to go out and spend a lot of money, or spend a lot of time use or learning a new system. By no stretch of the imagination, am I saying that because time is money. However, if you start with something basic, another one that comes to mind, and I don't know, if they still offer a free one is something called to do list. And it offers an ease of use with laptops, desktops, phones, as well. But just starting with Google task, that is a place that you can start, I've also had a client that was familiar with using the notes inside their phone, inside their smartphone. And that was the easiest thing for them to implement, was starting some kind of online to do list was to use the notes section of their phone, we do not have to make this something out to be like rocket science, because it's not, it can be the simplest thing. If you don't work off a to do list whatsoever, get you a notebook and a pen and start jotting them down. Then you can take the next step into utilizing something that is an on line software, or something like Google task, don't make this such a big hurdle to step over. Because the whole point of me recording this episode on this topic is to help you be more productive, help you save time and stress. There, it's easy to get caught up in multiple phone calls, and you think you're getting off one phone call and you don't jot down a note in the next thing, you know, your phone rings, or you get a text message, or you have something come up in your personal life. It can happen we're all human, take a breath and give yourself credit. As a business owner or entrepreneur, it is not easy to run a business. And for wedding professionals. The direction that everything is headed was so many of places opening back up. It is just like going from zero to 100. From no events to how many can you do in a week. So give yourself credit. And don't rely just on your memory. Because you have the best intentions to remember to do something. But it's the other things that can come about that may you lose track of that one item. It really circles back around for you to be able to provide the best customer service to your clients, to your fellow vendors that you work with, to your team. It's to help you keep everything in one location. And do whatever is the easiest for you to start to implement something. Again, please do not make it harder than it needs to be. And always, you know, we have a resource page on our website for any software that we utilize in our own team. So you're welcome to go out and take a look on that resource page at any time. I will also put some links to our software, if it's not already on there for monday.com. And I will look up I know that there is a couple of free to do list apps that you can access from your computer or your smartphone. If that's a step that you're ready to take. If you're not there, notepad pin, just
start there. As you start to see how it helps you day to day, then you can spend just a little bit of time implementing the next step to go to some kind of online software. I hope that you find this helpful. I'm listening to feedback that I hear from other wedding professionals, as well as other business owners out there in keeping up with what is coming at you what you have to get through on a daily basis. And keeping track of all of that is so important to your business. It's your reputation, your customer service, and how you provide your products or services out there to the world is a reflection of your business. And if just by having a notebook Or utilizing a to do list. And that no book, and hopefully one day, online or on your mobile phone helps your business shine the best way possible to your community and beyond. That is what it's all about, is taking the steps in the right direction to work on your business, branding, marketing, and grow your business whatever way that you would like to do. After all, it's about reaching those goals. So I hope you find this helpful, I cannot wait to hear your feedback. If you've not already subscribed, please take a moment and hit the subscribe button on your favorite podcast platform. You can find us on all of them. Or if you need to, you can always go to our website for that resource page that shares different software and tools that we utilize with our team. You can also listen to current and past episodes in you can contact us through our website. Make sure to follow us on social media. You can find me genius marketing solutions, Facebook, Instagram, Pinterest. Until next time, everyone, keep working on your business. But remember, give yourself credit because you're getting up and you're working your business every day. So take a breath. And just remember the impact that you have on others that you provide services or products for Take care. Thank you for tuning in to this episode of genius marketing solutions. If you would like to get notified of upcoming episodes, make sure to click the subscribe button on your favorite podcast platform.
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Transcribed by https://otter.ai